Technical data of a product

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There are some tools that can be very helpful when making your sales. Usually entrepreneurs do not take them into account, however it is important that they know them and know how to use them for their benefit. Otherwise, you will be leaving the future of your company in the hands of chance.

Among this type of tools, the technical sheet is one of the most useful and will give you the best results. For example, in the case of exports, it will be very helpful in providing standardized and simple information on the product’s technical characteristics.

What is a product data sheet

Many times when you want to send a large amount of our products to other parts of the country, and even the world, it is necessary to give simple information so that the people in charge know what kind of merchandise they are handling. The usefulness of such information is both commercial and logistical.

On a commercial level, it helps customers to know the characteristics of the product, what they are made of and how they are presented. On a logistic level, it helps transport companies to know important information such as weight, dimensions or how to handle it etc.

As you can see, the product data sheet is an extremely important document, which should be taken very carefully when preparing it, because without it our goods can get lost, damaged and even lost completely.

How to prepare a technical file

Although a technical sheet does not have a standardized or rigid structure, it is true that there is a certain type of information that is usually required in a more common way. Knowing what kind of elements it is made up of will be very useful for your business.

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It is also important to know that there are different types of technical sheets, for example: product sheet, construction details sheet, operation diagram sheet, progression sheet etc.

It should be clarified that these formats are not fixed and the most advisable thing to do is to make your own design that contains the necessary information about your product.

In order to prepare a technical sheet, it must have a format that is generally long. Formed by bullets, numbers, lists or tables, each information you put on it will give you a clearer idea of the product. In the header you will write the name of the goods and the reference code; this is something we find in any technical sheet.

As we develop the file, we can add features such as the size of the garments, in case our product is clothing. Similarly, if we have a food business, it is important to specify the number of servings, although this varies depending on the product we sell.

From there on, you can include manufacturers’ data, number and name, properties of the product, a brief description, recommended operating conditions, schemes, measurements and information on safety and usage standards. We remind you that this may vary according to the product or the jurisdiction of each country.


It has become clear that a product data sheet is not just anything. If you want to make sure you have all the information your potential customer needs to be able to make the sheet simple and clear, don’t forget that our ERP software includes this functionality, among many others. If you have any doubt about the product sheets or how our ERP can help you, leave it in comments!

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